Email Archival

What is Email Archival?

Email archiving is the process of securely keeping emails so that it is simple to find and retrieve them later. It is a quick, dependable, and scalable way to store important emails while easing the burden on mail servers. At organizations where data persistence is a priority, these tools are essential.

Each & every Email communication is kept in a safe archive that is located away from production settings. Both incoming and outgoing messages, as well as any file attachments, are indexed. Retained email contents are maintained in read-only format in their original state.

Email Archival Solutions helps you with

Compliance
E-Discovery
Storage management

How Does Email Archiving Work?

Moving emails from the main inbox to a different archive is the act of email archiving. Emails that organizations and individuals don't need to access now but may in the future be archived. The email archiving tools that an organization uses will determine how email archiving functions. Using rules, email archiving tools can automatically archive emails. For instance, a company might configure its systems so that all incoming emails are archived.

1

Setup Archival Storage
2

Create Rules & Policies
3

Apply on Email Boxes
4

Provide Staff Training

Features

Data Security

Emails can be kept secure with the help of security features like encryption and privileged access management.

Cloud Based or On Premise

Email archival solutions give you the freedom to archive the emails on-site, in the cloud, or using a hybrid solution.

Compatibility

Make sure you consider an Email archiving program or solution that works with your Email service provider.

Archiving Process

There are several ways to archive emails. The best format depends on which emails an organization needs to archive, and compliance issues may also play a role.

Search & Retrieval

Searching past Emails are essential, especially in litigation or similar situations. Email data needs to be sorted, organized, and presented in a searchable manner.

Ease of Deployment

Storing past Emails without risking data loss should be taken into account seriously. You might consider a managed service if you don't have in-house professionals.

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